Posted by: blueangel | January 31, 2011

Shortcut Keys for Ms Outlook

Here are some useful shortcut keys to enhance efficiency of Ms Outlook. You will memorize these shortcut keys to increase your efficiency and productivity:

Shortcut Keys Description
Alt + S Send the e-mail
Ctrl + P Print selected text.
Ctrl + K Complete the name or e-mail being typed in the e-mail address bar.
Ctrl + B Bold highlighted selection
Ctrl + I Italic highlighted selection
Ctrl + M Send and receive all
Ctrl + U Underline highlighted selection
Ctrl + R Reply to an e-mail.
Ctrl + F Forward an e-mail.
Ctrl + N Create a new e-mail.
Ctrl + Y Go to folder.
Ctrl + Shift + A Create a new appointment to your calendar.
Ctrl + Shift + O Open the Outbox.
Ctrl + Shift + I Open the Inbox.
Ctrl + Shift + K Add a new task.
Ctrl + Shift + C Create a new contact.
Ctrl + Shift + J Create a new journal entry.
Ctrl + Shift + V Move folder.
Alt + F File menu options in current program.
Alt + E Edit options in current program
F1 Universal Help in almost every Windows program.
Ctrl + A Select all text.
Ctrl + X Cut selected item.
Shift + Del Cut selected item.
Ctrl + C Copy selected item.
Ctrl + Ins Copy selected item
Ctrl + V Paste
Shift + Ins Paste
Home Goes to beginning of current line.
Ctrl + Home Goes to beginning of document.
End Goes to end of current line.
Ctrl + End Goes to end of document.
Shift + Home Highlights from current position to beginning of line.
Shift + End Highlights from current position to end of line.
Ctrl + Left arrow Moves one word to the left at a time.
Ctrl + Right arrow Moves one word to the right at a time.
CTRL+1 Switch to Mail
CTRL+2 Switch to Calendar
CTRL+3 Switch to Contacts
CTRL+4 Switch to Tasks
CTRL+5 Switch to Notes
CTRL+6 Switch to Folder List in Navigation Pane.
CTRL+7 Switch to Shortcuts
CTRL+PERIOD Switch to next message (with message open)
CTRL+COMMA Switch to previous message (with message open)
CTRL+SHIFT+TAB or SHIFT+TAB Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar
CTRL+TAB Move around message header lines in the Navigation Pane or an open message
Arrow keys Move around within the Navigation Pane
ALT+B or ALT+LEFT ARROW Go back to previous view in main Outlook window
CTRL+Y Go to a different folder
F3 or CTRL+E Go to the Search box
ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP In the Reading Pane, go to the previous message
SPACEBAR In the Reading Pane, page down through text
SHIFT+SPACEBAR In the Reading Pane, page up through text
ALT+RIGHT ARROW Go forward to next view in main Outlook window
CTRL+SHIFT+I Switch to Inbox
CTRL+SHIFT+O Switch to Outbox
CTRL+K Check names
ALT+S Send
CTRL+R Reply to a message
CTRL+SHIFT+R Reply all to a message
CTRL+ALT+R Reply with meeting request
CTRL+F Forward a message
CTRL+ ALT+J Mark a message as not junk
CTRL+SHIFT+I Display blocked external content (in a message)
CTRL+ SHIFT+S Post to a folder
CTRL+SHIFT+N Apply Normal style
CTRL+M or F9 Check for new messages
UP ARROW Go to the previous message
DOWN ARROW Go to the next message
CTRL+N Create a message (when in Mail)
CTRL+SHIFT+M Create a message (from any Outlook view)
CTRL+O Open a received message
CTRL+SHIFT+D Delete and Ignore a Conversation
CTRL+SHIFT+B Open the Address Book
INSERT Add a Quick Flag to an unopened message
CTRL+SHIFT+G Display the Flag for Follow Up dialog box
CTRL+Q Mark as read
CTRL+U Mark as unread
CTRL+SHIFT+W Open the Mail Tip in the selected message
ALT+ENTER Show the properties for the selected item
CTRL+SHIFT+U Create a multimedia message
CTRL+SHIFT+T Create a text message
CTRL+ALT+M Mark for Download
CTRL+ALT+U Clear Mark for Download
F9 Send and Receive
CTRL+B (when a Send/Receive is in progress) Display Send/Receive progress
CTRL+SHIFT+D Dial a new call
F3 or CTRL+E Find a contact or other item (Search)
F11 Enter a name in the Search Address Books box
SHIFT+ letter In Table or List view of contacts, go to first contact that starts with a specific letter
F5 Update a list of distribution list members
CTRL+Y Go to a different folder
CTRL+SHIFT+B Open the Address Book
CTRL+SHIFT+F Use Advanced Find
CTRL+SHIFT+PERIOD In an open contact, open the next contact listed
F11 Find a contact
ESC Close a contact
CTRL+SHIFT+X Send a fax to the selected contact
CTRL+N Create a new appointment (when in Calendar)
CTRL+SHIFT+A Create a new appointment (in any Outlook view)
CTRL+SHIFT+Q Create a new meeting request
CTRL+F Forward an appointment or meeting
CTRL+R Reply to a meeting request with a message
CTRL+SHIFT+R Reply All to a meeting request with a message
ALT+0 Show 10 days in the calendar
ALT+1 Show 1 day in the calendar
ALT+2 Show 2 days in the calendar
ALT+3 Show 3 days in the calendar
ALT+4 Show 4 days in the calendar
ALT+5 Show 5 days in the calendar
ALT+6 Show 6 days in the calendar
ALT+7 Show 7 days in the calendar
ALT+8 Show 8 days in the calendar
ALT+9 Show 9 days in the calendar
CTRL+G Go to a date
ALT+= or CTRL+ALT+4 Switch to Month view
CTRL+RIGHT ARROW Go to the next day
ALT+DOWN ARROW Go to the next week
ALT+PAGE DOWN Go to the next month
CTRL+LEFT ARROW Go to the previous day
ALT+UP ARROW Go to the previous week
ALT+PAGE UP Go to the previous month
ALT+HOME Go to the start of the week
ALT+END Go to the end of the week
ALT+MINUS SIGN or CTRL+ALT+3 Switch to Full Week view
CTRL+A Select all contacts
CTRL+F Create a message with selected contact as subject
CTRL+J Create a Journal entry for the selected contact
CTRL+N Create a new contact (when in Contacts)
CTRL+SHIFT+C Create a new contact (from any Outlook view)
CTRL+O Open a contact form for the selected contact
CTRL+SHIFT+L Create a distribution list
CTRL+P Print
CTRL+ALT+2 Switch to Work Week view
CTRL+COMMA or CTRL+SHIFT+COMMA Go to previous appointment
CTRL+PERIOD or CTRL+SHIFT+PERIOD Go to next appointment
CTRL+E Find a message or other item
ESC Clear the search results
CTRL+ALT+A Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in
CTRL+SHIFT+F Use Advanced Find
CTRL+SHIFT+P Create a new Search Folder
F4 Search for text within an open item
CTRL+H Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item
CTRL+ALT+K Expand search to include items from the current folder
CTRL+ALT+Z Expand search to include subfolders

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