Posted by: blueangel | February 24, 2011

Microsoft Outlook Calendar Tips

Microsoft Outlook is a multifunctional information manager from Microsoft. It is basically used as an email application and has a calendar, task manager, contact manager, note taking, a journal and web browsing. Built-in calendar of Microsoft Outlook is excellent to perform several tasks such as scheduling meetings, setting up reminders for appointments and tracking amount of time for each project. Here are some Microsoft Outlook calendar tips to make it more efficient for your work:

Color Code

You can note multiple appointments on Microsoft Outlook calendar and blend them all in one. You can differentiate appointments by giving different colors to your appointment with the help of color code function. If you want to add colors to your appointments “right-click on appointment in the calendar” a menu will appear in front of you. Click on “Label” to see available colors, now select your desired color for each appointment.

Reminder Function

Microsoft Outlook allows you to keep reminder about meetings and appointments. You can keep record of critical meetings. For this purpose Microsoft Outlook calendar facilitates you with “built-in reminder” function to set up time for each appointment. To keep reminder, click on “Reminder” and set the function to sound a bell according to your requirements such as 5 minutes, 10 minutes, 15 minutes or more before scheduled meeting time. You should ensure sound system accuracy of your computer such as speakers are on and turned up.

Set Reminders for Special Occasions

You can keep track of special occasions such as birthdays, holidays, wedding anniversaries etc with the help of Microsoft Outlook calendar. To add holidays to calendar automatically click on “Tools” and select “Options”. Now click “Calendar Options” → “Add Holidays” after this load birthday or any other occasion and then set reminders. This will help you to remember all special occasions associated to your family, friends and officials. You can also include reminder information to purchase gifts and cards according to occasion.

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