Fax machine is a business and office tool that is used to send copies of documents via phone lines anywhere in the world. Faxing is an efficient way to quickly send documents. It is the most preferred method to send signed documents. It needs the other end to have a fax machine or computer. Faxing technology has revolutionized the business world by allowing sending important official information in minutes. Fax machines can be confusing at first but it is very easy to use fax machine in for personal or official needs.
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Here is a set of instructions for proper use of fax machine.
- First of all you need to create a cover letter for indicating that for who the document is or from whom and intended fax number and phone number.
- Place cover letter on top of documents and insert them into the fax machine.
- Follow the directions machine specifies.
- Enter fax number into the machine from a number pad just like a phone. Carefully dial the fax number to avoid any mistakes.
- Press the Send option after dialing correct fax number where you want to fax. After pressing Send key, document sending process will be initiated.
- You need to wait for the document to pass through the machine.
- Look for a confirmation page to print to make it sure that your fax has been successful sent or not.
- Follow the set of instructions provided by the manufacturer for proper use and care of fax machine.